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Quarantine System

To record details of animals passing through a quarantine location(s), along with ownership and consignor/consignee details also. The system includes several templates which assist in the processing of animals in and out of quarantine. These templates record standard procedures and costs associated with normal quarantine events. Invoices are generated as a result of these processes being used. The package also generates standard operating and analysis reports.

The Quarantine System consists of 4 menus:
Setup - Contains basic windows which will typically be used only when the system is first set up.
Main- Contains all windows to record consignments and consignors.
Billing - Contains all of the system invoicing windows.
Reports - Contains all of the system report windows.

There are several Processes which are applied to animals in Quarantine, e.g. “Post Import Isolation”. Each Process is subdivided into Categories e.g. “Administration”. Each Category consists of one or more Events e.g. “Dourine”.

The following 7 steps are a simple guide to the daily running of the system.

  1. When a client wishes to put animals into quarantine they will first make an application. When an application is received the user will :-
    Create the clients for this Application if they do not already exist in the system.
  2. Create an Application indicating the Consignor name and the animals for which the application is being made.
  3. Generate Import/Export records for the Application.
  4. Create a Consignment (or edit an existing consignment) and add the Application to the Consignment. A Consignment may consist of one or more Applications. The Consignment has a Quarantine Process associated with it.
  5. Generate Transactions (items to be invoiced) for the Application.
  6. Run the Proof List program. This will generate a report showing all charges (including keep) which will appear on the final invoices.
  7. Run the Invoices program. This will generate the invoices and assign invoice numbers. When the invoices have been successfully printed the program will clear down the billing files and create archive records.

Note It is not necessary to complete all steps for each application in turn, multiple applications can be entered and processed as batches.